FIPJP Executive Committee

Routine work — affiliation renewals, championship sanction approvals, fee invoicing, official appointments, communication to federations — currently consumes the majority of executive bandwidth. The Treasurer spends most of January chasing affiliation fees from 100+ federations in 30+ currencies.

The Secretary General manually compiles attendance lists, decision logs and championship paperwork. This crowds out strategy on Olympic positioning, sponsorship and youth development.

Adding staff is politically and financially impossible; the committee must run leaner, not bigger.

Federation Dashboard surfaces the committee's recurring tasks as a guided queue. Fee Collection & Dunning automates affiliation invoicing and reminders in 30+ currencies through Stripe.

Championship Management routes sanction requests through configurable approval flows. Document Management auto-files signed decisions and contracts with retention policies, eliminating the manual archive that consumed an FTE.

Forcing a Thai vice-president, a Malagasy treasurer and a French president onto a synchronous call requires 2 a.m. attendance for someone. Today this means decisions wait weeks for the next physical meeting, or are made by a small subset who happen to be online — both eroding legitimacy.

Email-based votes lose the audit trail; WhatsApp threads cannot be cited in disputes. When a sanction or budget vote is challenged, reconstructing what was decided, by whom, and with what quorum, takes hours of inbox archaeology.

Board & Communication Tools provides time-shifted agendas, structured motions, recorded votes with quorum checks and auditable decision logs. Document Management handles e-signature flows for treaties, MOUs and sanction approvals.

All actions are timestamped and attributable, producing minutes that survive challenge years later.

Every budget cycle the African confederation argues it is underfunded relative to participation, the Asian confederation argues it is the fastest-growing region, and the European confederation argues it generates most of the revenue. All three are partly right, but without shared data each negotiation reopens facts that should be settled.

Decisions on World Championship hosting, development grants and championship slots become politically charged because there is no agreed denominator. The committee loses weeks each year re-litigating numbers.

Financial Reports break revenue, grants and championship costs by confederation and federation, with budget vs actuals and multi-year trends. Federation Dashboard exposes the same participation, growth and infrastructure metrics to every committee member simultaneously, so allocation discussions start from a single, current dataset rather than competing spreadsheets.