Maintenance Crew

Resurfacing in the rain is a wasted day; weeding before a tournament leaves the courts looking immaculate; carrying out timber repairs during a member session is disruptive. Coordinating against weather and bookings by hand is brittle and often falls to the maintenance officer alone.

The practical manifestation is work parties cancelled at short notice when forecasts shift, scheduled jobs overlapping with member play, and seasonal tasks (autumn drainage, spring resurfacing) that slip into less ideal windows.

Maintenance Scheduling overlays the work-party calendar with weather forecasts and the Court Booking schedule, flagging conflicts and suggesting alternative slots. Recurring seasonal tasks are pre-scheduled with sensible windows, and the officer adjusts rather than builds from scratch each time.

Resurfacing gravel, herbicide, replacement timbers and basic tools all consume budget and lead time. Running out mid-job means a wasted work party and a delayed surface.

Without a register, ordering happens by memory or panic. The practical manifestation is over-ordered stock cluttering the shed, under-ordered consumables that delay critical jobs, and zero institutional memory of which supplier delivered the gravel that worked best two seasons ago.

Material Tracking records consumables, tools and historical usage, with reorder thresholds tied to typical work-party consumption. Supplier history and quality notes carry across maintenance officers, and order lists can be assembled per work party so everything is on site when the crew arrives.

WhatsApp coordination for work parties is exhausting for everyone. Messages scroll past, half the group does not see them, and the maintenance officer ends up calling individuals personally.

Newer or quieter members never quite know how to volunteer. The practical manifestation is the same five people doing every work party until they burn out, missed tasks because nobody volunteered for them, and a barrier to entry for members who would help if asked clearly.

Task Management publishes work-party tasks with skill, equipment and time-slot detail, and members sign up through the app or website. Notifications nudge the membership when slots are open, and progress against the season plan is visible to the board, recognising the crew's effort and recruiting fresh hands.