Major Event Management

The platform treats each major event as a multi-year project with its own planning timeline, milestones, stakeholders, and budget ledger. Bidding federations submit dossiers through a structured form covering venue capacity, accommodation inventory, transport links, financial guarantees, and host-broadcast plans, which the awarding body then scores against weighted criteria with comments and votes recorded for audit. Once an event is awarded, the local organising committee inherits a templated workspace with critical-path milestones (12, 9, 6, 3, 1 month checkpoints) and assigned owners.

Venue selection runs through an approval workflow where technical delegates inspect facilities and sign off on lane counts, lighting, broadcast positions, doping-control rooms, and accessibility. Accommodation management imports room blocks from partner hotels, allocates them per delegation based on declared squad size, and tracks single/double/twin preferences plus dietary requirements. Transport logistics coordinates airport pickups, daily venue shuttles, and ceremony transfers with manifests generated per bus per day.

The accreditation engine issues differentiated badges with QR codes and zone permissions for players, coaches, officials, media, sponsors, and VIPs, and revokes access instantly if needed. Ceremony planning covers the run-of-show for opening, closing, and medal presentations with cue sheets, music, flag protocol, and anthem timings. VIP and hospitality modules handle invitations, dietary needs, seating, gifts, and lounge access.

Throughout the event lifecycle a P&L tracker reconciles ticket revenue, sponsorship, federation contributions, and grants against venue, accommodation, transport, staffing, and ceremony costs, giving the host and FIPJP/CEP a real-time financial view.